Executive Assistant

Job Description

An established and fast-growing organisation is seeking a highly polished, proactive and detail-oriented Executive Assistant to support senior leadership and the Founder, CEO from its Dallas office. This is a highly visible role within a fast-paced corporate environment, ideal for someone who thrives under pressure, enjoys working collaboratively and can manage multiple priorities with professionalism and discretion.

The successful candidate will provide high-level executive and administrative support, ensuring the smooth day-to-day operation of the executive office. This position requires exceptional organisational skills and the ability to remain flexible and responsive in a dynamic environment.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination for the Founder, CEO
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
• Provide comprehensive administrative and operational support to executives
• Support office operations and day-to-day administrative functions
• Liaise confidently with internal stakeholders, external partners, and senior leadership teams
• Handle confidential information with a high level of discretion
• Assist with insurance-related administration and coordination
• Prepare reports, presentations and correspondence as needed
• Collaborate closely with another Executive Assistant and report directly to the Chief of Staff of the Founder
• Support ad hoc projects and operational initiatives
• Maintain clear communication across departments and leadership teams
• Provide occasional personal assistance when required
• Remain responsive and adaptable to urgent business needs outside standard office hours when necessary
• Be willing to travel if and when needed

Systems & Technical Requirements

• Advanced proficiency in Microsoft Office Suite
• Strong Outlook and calendar management skills
• Strong working knowledge of Excel
• Highly computer savvy with the ability to quickly learn new systems and tools
• Comfortable managing schedules, reporting and communication digitally

Candidate Profile

• Approximately 2–5 years of Executive Assistant experience preferred
• Professional, polished and highly organised
• Strong verbal and written communication skills
• Proactive, solutions-oriented and resourceful mindset
• Able to work effectively in a fully office-based environment
• Comfortable operating within a collaborative team structure
• Flexible, adaptable and capable of managing shifting priorities
• Open to occasional travel as required
• Prior experience working with UHNW/high profile clients is preferred

Schedule

• Typical hours will be Monday–Friday, 8:30am–5:30pm
• Fully office-based in Dallas area
• Flexibility required outside traditional business hours when necessary

Compensation & Benefits

• Base salary: $95,000–$110,000 DOE
• Annual bonus opportunity
• Communications allowance
• Generous PTO and holiday package
• Comprehensive benefits package
• Long-term growth and progression opportunities

Additional Information

• Local Dallas-area candidates preferred
• Relocation support may be considered for exceptional candidates
• Immediate start preferred
• Interview process details will be shared with shortlisted candidates